Privacy Policy

Rubi Legal Training, LLC (“rubi,” “we,” or “us”) is committed to protecting your privacy. This policy (this “Privacy Policy”) explains how we collect, use, share, and safeguard your personal information when you engage with our website, programs, platform, apps, the rubi AI Mentor (as defined below), and related tools and services (collectively, the “Services”). It also explains the rights and choices you have with respect to your data. This Privacy Policy applies whether you’re using the Services as an individual or through a firm, company, school, or other organization.

By accessing or using any part of the Services (including any enterprise or institutional access provided through your organization), you acknowledge that you have read, understood, and consented to the practices described in this Privacy Policy. If you do not agree with this Privacy Policy, please do not use the Services. If you have any questions, feel free to reach out — see the “Contact us” section below.

To deliver our Services effectively and improve your experience, rubi collects the following categories of information:

Information you provide to us

When you engage with rubi — for example, by creating an account, enrolling and participating in a program, submitting assignments and feedback, or engaging in interactive features such as the rubi AI Mentor and any related artificial-intelligence or machine-learning features made available through the Services, including rubi mentor mode, rubi tutor mode, rubi interview mode, and any successor, additional, or replacement modes or features (collectively, the “rubi AI Mentor”) — you may provide:

Contact information, such as your name and email address
Professional and educational background, including your current role (e.g., attorney, law student), law school, graduation year, undergraduate institution, and employer (if applicable)
Practice interests, such as your area of law, years of experience, and goals for the program
Program participation data, such as your progress, assignment submissions, assessment results, and module completion
Feedback and survey responses, including ratings, open-ended feedback, testimonials, and preferences regarding future programs
Communications and support interactions, such as messages you send us, questions submitted during a program, or responses to optional prompts
rubi AI Mentor conversations, including the prompts, questions, or other information you submit to the rubi AI Mentor (your “Mentor Inputs”) and the responses it generates for you (“Mentor Outputs”)

If you upload or submit materials as part of a program — such as notes, assignments, exercises, documents, or rubi AI Mentor conversations — we collect and store those files in connection with delivering the Services. This includes anything you share with, and anything generated by, the rubi AI Mentor. Please do not submit client, matter, or engagement information; anything protected by attorney-client privilege, the work-product doctrine, or another privilege; confidential, proprietary, or non-public information belonging to a client, employer, firm, or school; or personal information about anyone other than yourself. rubi is not your attorney, and anything you submit, including to the rubi AI Mentor, is not a confidential or privileged communication; sharing it there could waive privilege or confidentiality that would otherwise protect it. You’re responsible for making sure you have the right to share anything you submit, and that doing so doesn’t breach any confidentiality obligation, ethical duty, rule of professional conduct, or other legal obligation that applies to you.

We may also collect optional demographic information or other voluntary disclosures if you choose to provide them (e.g., LinkedIn profile or background information). You can always skip these fields.

We do not intentionally collect sensitive personal information such as health data, biometric data, or information about your racial or ethnic origin, political opinions, religious beliefs, or sexual orientation. If you voluntarily submit any such data, it will be handled with care, and only as permitted under applicable law. This is especially important when using the rubi AI Mentor — please do not submit sensitive personal information about yourself or anyone else there.

Information we collect automatically

When you use rubi’s Services, we may automatically collect certain technical data, including:

Device type, browser type, and operating system
Internet Protocol (IP) address
Time zone, language preferences, and approximate location
Usage data, such as pages viewed, time spent in modules, clickstream data, video views, and engagement with interactive features

We use cookies and similar tracking technologies to improve functionality, remember preferences, and understand how users interact with the platform. You can disable cookies in your browser settings, but this may impact your experience.

Information from third parties

If you access rubi through a firm, company, school, or organization, we may receive information about you from that institution — such as your name, email, role, level of experience, enrollment status, or other background information. We may also receive information from third-party tools integrated with rubi in connection with providing, improving, and marketing the Services (e.g., Vimeo, Stripe, Google Analytics, or marketing platforms if you opt in to receive updates from us).

We use personal information for the following purposes:

To provide the Services. This includes giving you access to the programs and content you’ve enrolled in, tracking your progress, allowing rubi personnel, contractors, and service providers to review your work, and enabling any interactive features or assessments, as applicable.
To power the rubi AI Mentor. We use your Mentor Inputs to generate Mentor Outputs and provide you with the rubi AI Mentor, and to maintain, improve, and develop the rubi AI Mentor and our other Services.
To communicate with you. We send important service emails (e.g., registration confirmations, access instructions, program updates), respond to questions, and, if you’ve opted in, send promotional or educational emails about other rubi offerings. You can unsubscribe at any time by replying to the email or contacting us at admin@rubilegaltraining.com.
To process payments. If you pay for a program, we use your information to process your payment securely via a third-party processor. We don’t store your full credit card details.
To analyze, improve, and market the Services. We use data such as engagement metrics and feedback to understand how users interact with our content and make the experience better. We also review assignment submissions, rubi AI Mentor conversations, and other program outputs (even in non-graded settings) to assess effectiveness, identify trends, and improve future curriculum design. We may use aggregated, de-identified data externally to provide insights about program outcomes, user engagement, or educational trends to third parties, including for research or marketing purposes. We do not share individual results or personal details for third-party marketing.
To ensure compliance and legal obligations. This includes enforcing our Terms of Service, detecting misuse or security risks, and complying with laws and regulations.
To support enterprise partners. If your access to rubi is provided through a law firm, company, school, or other organization, we may share information such as individual progress, submissions, or performance data with your organization in accordance with the terms of our enterprise agreement. This may include assessments, evaluations, reports about your participation and progress, analytics, and other insights, including by use of Mentor Inputs and Mentor Outputs — but we do not provide your organization with transcripts of your rubi AI Mentor conversations. These assessments reflect rubi’s observations of your use of the Services, are provided for educational and professional development purposes, and are not intended for use in employment screening or eligibility decisions.

We only share your data under the following circumstances:

With service providers. We work with trusted vendors who help us deliver the Services (e.g., platform hosting, analytics, email communication, payment processing). These providers are only given access to the data necessary to do their jobs.
With third-party AI providers. We use third-party artificial intelligence providers to process your Mentor Inputs and generate Mentor Outputs. Our agreements with these providers prohibit them from using your Mentor Inputs or Mentor Outputs to train or retrain their own AI models.
With your organization. If your law firm, school, employer, or other organization has arranged access to rubi for you, they may receive certain information about your usage (like completion rates, assignment submissions, or feedback summaries) in accordance with the terms of that engagement. This may include assessments, evaluations, reports about your participation and progress, analytics, and other insights, including by use of Mentor Inputs and Mentor Outputs — but we do not provide your organization with transcripts of your rubi AI Mentor conversations. These assessments reflect rubi’s observations of your use of the Services, are provided for educational and professional development purposes, and are not intended for use in employment screening or eligibility decisions.
With rubi personnel, contractors, service providers, instructors, mentors, or rubi collaborators. If you’re participating in a cohort, guided session, or other program, your instructors, mentors, rubi personnel, contractors, or service providers, and rubi collaborators may have access to relevant data (e.g., submissions or discussion responses) to support your learning.
For legal reasons. We may disclose your information if required by law, regulation, or legal process, or to protect rubi’s rights or the rights of others.
In connection with a business transfer. If rubi is involved in a merger, acquisition, financing, or sale of assets, your data may be transferred as part of that transaction — subject to the promises in this Privacy Policy.

We do not authorize third parties to use your information for their own purposes.

rubi may use AI-powered tools or automation in certain parts of the platform — for example, to recommend relevant modules, analyze user engagement, support instructional workflows, or help identify patterns in feedback or performance data. These tools do not make legally or financially binding decisions about you. If we deploy more advanced automated processing in the future, we will explain how they work and ensure they comply with applicable law.

The rubi AI Mentor is an AI-powered feature — including rubi mentor mode, rubi tutor mode, and rubi interview mode, and other features that may be added from time to time — that lets you practice and get feedback through simulated conversations. It uses generative artificial intelligence, so its responses may sometimes be inaccurate, incomplete, or out of date. Your use of the rubi AI Mentor is optional.

We retain personal information only for as long as necessary to provide the Services, comply with legal obligations, resolve disputes, and enforce our agreements. If you close your account or stop using rubi, we may retain limited data for backup, compliance, or analytics purposes, but will delete or anonymize data when it is no longer needed. Notwithstanding the foregoing, we save your rubi AI Mentor conversations and may retain them indefinitely, including after your account is closed or your program access expires. To request deletion of your rubi AI Mentor conversations, email us at admin@rubilegaltraining.com, and we will delete them within a reasonable period. This does not extend to copies retained in backups until overwritten in the ordinary course, to aggregated or de-identified data, or to any assessment or report we’ve already prepared or delivered.

Depending on your location and applicable laws, you may have the right to:

Access a copy of the personal information we hold about you
Correct or update inaccurate information
Request that we delete your information
Object to or restrict certain types of processing
Withdraw consent (where processing is based on consent)
Request data portability (a copy of your data in machine-readable format)
Opt out of marketing communications at any time

To exercise any of these rights, or if you have a question about your data, email us at admin@rubilegaltraining.com. We will respond as required by law and aim to resolve your request promptly and transparently.

We may update this Privacy Policy from time to time to reflect changes to our Services, technology, legal obligations, or policies. If we make a material change, we will notify you by email or notice on our website or platform at least 14 days before it takes effect, and we will update the “Last updated” date at the top of this page. We will not use personal information we already collected from you in a materially different way than described in the version of this Privacy Policy in effect when we collected it, unless we get your consent first. Your continued use of rubi after a change takes effect means you accept the updated Privacy Policy.

Privacy policy

Last updated: August 26, 2026

Information we collect

How we use your information

How we share information

Use of AI and automation, including the rubi AI Mentor

International data transfers

Data security

Data retention

Your rights and choices

Children's privacy

Third-party tools and links

Changes to this privacy policy

Contact us